1. How long does this session take?

Length of time - 1 day in total - 2 half days around 3 hours per session? Afternoon sessions for distance trainers Separate registrations for the sessions to gauge popularity and attendance. Registration by the end of July.

ACTUAL DECISION: One afternoon session from noon until 5pm on Wednesday 6 August.

2. Who is your audience?

Students & Graduates (Alumni)
Active Wikimedians
Global
All over UK
Educators & other academics i.e. librarians
Reach out to Programme Leaders and see what they think
Endless audience...

3. How do we get your audience to Wikimania?

see Education Pre-Conference/AmbassadorTraining/Publicity

Who will do the recruitment?

Toni and Wikimedia UK
- Toni will stay in touch with us -- see Education Pre-Conference/AmbassadorTraining/Publicity
On Wiki Page
- Timeline for designing the promotional material
  - HTML
  - Mail Chimp
  - Twitter - click bait
Toni & WMUK to do the design and finalise the promotional material - Friday 4th July
Raya will help Toni

Email content:

E Flyer
Wikimania graphics
Short and precise.
Do you want to be involved in Wikipedia more directly?
Want to be a Wikipedia Education Ambassador ?
Benefits of being an ambassador.
- It looks good on your CV
- Swag (let's not include in the advert, as each country may not have swag)
- Advocate for open knowledge.
- Continued Professional Development
- Support and training of the Wikimedia Foundation.
- Network Opportunities
- Teacher training and experience
Blogs links : My life as a Wikipedia Ambassador?

What outreach/recruitment is needed?

Advertising

Social Media - Facebook, Twitter etc..
Staff and Student newsletters
Student Unions : Email mailing list
Email Blasts
Teach meets
University Libraries emails
Chapters & Users Group (Global)
Jisc Mailing List
Open Knowledge Festival (Berlin) - YB attending.

see Education Pre-Conference/AmbassadorTraining/Publicity and add to it, please!

4. What will the content of this session be?

Starting an ambassador Program
Skills you need?
Student panels at our session
Wikipedia information
How WP & education works together
- Goals
- Challenges
  - Be realistic
    - access to resources
    - students reluctance
    - limitations on their campus
    - What mistakes have we made previously? - Abusheik to give a talk?
Student experience
Relationships between different roles i.e. Ambassador & instructor
- How are these achieved?
One pager - other sessions taking place across the week for more information.
Education & General Booklets.
- Time to review them
- Distribute them
- Jami will submit a request to WMF to send to WMUK cc: Toni
- Youtube links in the training
- Send email/ USB stick to all participants including the content of the Wikipedia amnbassador info.
- Links available in other languages
- Who will develop the content?
  - Content is already available.
  - Who can curate this material : Sessions planned?
    - Toni to take the lead and Jami to review
- Resources from previous attempts of creating ambassador programs to be checked out.

What help do you need?
- Manage the people who attend : stay connected? (Combination of these ways)
  - Mailing List
  - Facebook? Raya will start the facebook group: Wikipedia Education Ambassador
  - Enter into Toni/ WMUK database
  - Create a mailing list through CiviCRM

Agenda items

Welcome and Icebreakers - RAYA

15 minutes

Welcome
Overview of session
get-to-know-you icebreaker

Introduction to Wikipedia - STEFAN

30 minutes

Professional or professor perspective - TONI

Motivations & student learning
Challenges and mistakes been made previously
Learnings and adjusting the workflow/ assignment

Student perspective - STUDENT TBD or HJ VIDEO

20 minutes

Student Panel
Experience
What they learned
Challenges
Continued activity in Wikipedia

Impact of Wikipedia - JAMI

20 minutes

Examples of student work
How Wikipedia is improved
reach of content
closing content groups
increasing diversity

Wikipedia assignments - Toni

30 minutes

12 week OR compressed assignments (step by step)
variety of programmes : differentiation
The creativity of these projects....

Next steps and creativity of the ambassador role - TONI TO FIND SOMEONE... (Marc or Martin - potential)

20 minutes

How to start an ambassador program.
How to join the facebook group
Contact info to connect any relevant programs to these people.
Tie up session with more information links etc...

Draft schedule

12:00pm: Lunch (tbc) - TS to discuss with FT

12:30pm: Welcome - RAYA

12:45pm: Introduction to Wikipedia - STEFAN

1:15pm: Student perspective - HANNAH'S VIDEO (tbc)

1:30pm: Impact of Wikipedia - JAMI

2:15pm: Break

2:30pm: Lecturer perspective - TONI

3:00pm: Wikipedia assignments - TONI

3:30pm: Break

3:45pm: The campus ambassador role - MARTIN (tbc)

4:00pm: Next steps round table discussion

5:00pm: end of session

5. What are the deadlines? Who is responsible for each deadline?

Email final ready- 4th July
Libraries Mailing list created and sent? - 4th - 7th July - Hannah
Email sent to mailing lists- 4th - 7th July
Registration Opens CRM - July 4th - Toni
Set up facebook group - 18th July - Raya
USB filled with appropriate information - 1st August - Toni
Materials sent to Barbican - 1st August - Jami
Registration Closed and info email sent CRM - 1st August - Toni
Pre questionaire goes out with links to further information to learn more - 1st August - Hannah
final slide decks, materials, any needs prepared for facilitation - 1st August - Stefan, Raya, Toni, Jami & 'STUDENT'
Ambassador sign-up page - Toni - TBC

Section on Wiki: add needs and help out.

6. Logistics

What space requirements do you have?
- Frobisher 1 or something similar...
- Capacity of 50 would be even more ideal where possible.
What materials do you need?
- Projector
- Reliable speakers and sound
- Tables and chairs, probably not circular though
- Resources on hand
- Registration

7. What is success and how will you measure it?

Pre and End Questionnaire - Distance travelled
- 75% participants walk away with a better understanding of how Wikipedia works in Education
3 educators attend the Educator Workshop/Training as a result of attending this session. (assuming we go first and have at least 5 educators)
5-7 Formal ambassadors are signed up in the UK
10 participants from outside the UK

Other goals:

Get people on the facebook page (hard to measure)
Minimum of 1 facebook post of week (Kept active)